Minutes for the Fitzwilliam Library Trustees Meeting, October 7, 2013

Present: Maggie Brogdon, Barbara Green, Nick Noyes, Cathie Talbert Absent: Richard Mays, Kate Thomas
We began the meeting at 5:55 PM with a presentation by Carl Gravina of Wells Fargo Advisors during which he reviewed our Memorial Fund portfolio. The fund is currently $57,072 with a year-to-date 7.6% growth of the fund. We also reviewed our library investment policy and discussed the need to add a statement to the Fixed Income section about accepting some high-yield debt. CathieTalbert moved that we adopt the revised investment policy and Barbara Green seconded the motion. It was approved unanimously.

The Trustees approved the minutes of the September 9, 2013 meeting.

Because Richard Mays, treasurer, was not going to be able to attend this meeting, a quorum of trustees reviewed and signed the manifest last week. This enabled Richard to sign and mail checks on a timely basis (before this meeting).
Nick reported that after the window trim repair and painting is completed and billed he will request the funds from the M. Davis trust to pay for this expense and for JP Pest Services.
He also noted that the first draft of the 2014 budget is due in the selectmen’s office on Oct 22.

Cathie and Barbara reported on the NHLTA workshop that they attended. Cathie recommended that in the future any new trustees would benefit by attending one of the workshops.

We postponed discussion of the Collection Development Policy until next month. Nick will email the Collection Development Policy draft so that we may all review it before discussing it next month.

We adjourned at 7:15 PM.
The next regular meeting will be Monday, November 4 at 6:00 PM.

Respectfully submitted,
Maggie Brogdon