Minutes of Library Trustees Meeting on June 1, 2015

Present: Nick Noyes, Gail Landy, Richard Mays, Barbara Green, Dick Goettle, Director Kate Thomas

Absent: Nancy Woodward—Alternate

The meeting was called to order at 6:02pm . The manifest was approved and the minutes of the May 4, 2015 meeting were approved with typographical corrections.

Gail Landy reported that we still do not have occupancy numbers for the meeting rooms so she did not bring the policy back for approval as hoped. The draft policy will be brought to the board when those numbers are obtained.

Nick Noyes discussed progress on getting a contractor for the second floor window replacement, necessary before the actual roofing work can begin. Three bids have been received with differing approaches to the work and differing prices. After discussion, Richard Mays moved that “The Trustees accept the bid for $1,523.45 from Benjamin Thomas Designer/Builder with the understanding that the estimate includes repairs, patching, and painting inside and out as necessary, and that he coordinate his work with that of the roofer. “ Barbara Green seconded the motion and it passed unanimously.

The Trustees received a request from Connie Porter to install an environmental “sculpture” on the library lawn from late August through October, weather permitting. The location should not affect the roofing work. Nick will contact Connie giving her the Trustee go-ahead for the project.

Dick Goettle and Kate Thomas attended the NHLTA Conference May 18th. Dick reported on three sessions he attended including giving Trustees a handout with websites that posted content from many of the sessions. Dick indicated that his “biggest take-away from the Conference sessions…. is that we could and should devote considerable effort into the branding of the Fitzwilliam Town Library.” Kate mentioned she had attended sessions on fundraising and hiring.

After some discussion and clarification of how the Trustees of the Trust Funds operates, it was voted that the Treasurer request that the retained monies from book funds totaling $2425.69 be transferred to the Library. Monies from the Davis fund will be requested later when final figures for the roofing project are finalized. (The majority of the roofing/window work was approved in the Capital Budget.)

The Treasurer (Richard Mays) reported that CD from the Massin Fund will mature soon with a value of $504.39 . This CD will not be reinvested. Kate will consult with the Liz’s Massin’s family for suggestions on subjects for newbooks to be purchased with these funds.

Wednesday June 3, 2015 at 3pm was decided on for a non-public meeting. Nick will post the meeting.

Director Thomas distributed her Director’s report which is attached to this document.

The meeting was adjourned at 7:20pm

Respectfully submitted,

Gail P. Landy, Secretary