Minutes of the Meeting
Fitzwilliam Town Library Board of Trustees
12 July 2021
Present: Robin Marra, Beth Lorenz, Brian Doerpholz, Matt Buonomano, Cathie Talbert and Library Director Kate Thomas. Richard Marshall, citizen participant, was also in attendance.
Robin Marra called the meeting to order at 5:47 pm in the Quick Meeting Room of the Library, with Matt Buonomano, Beth Lorenz, Robin Marra, Brian Doerpholz, Cathy Talbert, Richard Marshall and Kate Thomas in attendance at the library.
The June 7, 2021, minutes were reviewed and a motion to approve the minutes as corrected was made by Brian Doerpholz and seconded by Matt Buonomano. The motion was approved by all Trustees.
The Trustees reviewed the manifest and there were corrections needed. Trustees will sign the manifest upon corrections being made.
Beth Lorenz updated expected completion to building projects to recommence mid-July by Top Dawg Design Build, LLC, per estimates provided. No update on the fence and painting completion yet. Robin Marra to follow up with Caleb Massin regarding painting. Brian Doerpholz will follow up on the fence project.
Kate Thomas presented her monthly report; circulation for June was up 92% from last year. There were 11 adult programs and 11 children’s programs, with total attendance of 826.
There was no update from Friends of the Library this session.
The Investment Policy review will be deferred to December due to time considerations, multiple factors related to the current state of investment accounts, and privacy issues regarding access to those accounts.
Robin Marra proposed that there be an emergency meeting July 26, 2021 for consideration of the NHLTA Library Director of the Year nomination as the supporting materials are not ready for review at the present time.
In new business, while a quorum is urged to be physically present the board will continue to offer Zoom attendance into 2022. Beth Lorenz motioned to approve incorporating the library grounds into the Meeting Room policy, Brian Doerpholz seconded and it was approved by all Trustees. The Bulletin Board Policy has been amended. Cathie Talbert motioned to approve, seconded by Beth Lorenz, approved by all Trustees. The Telescope Policy has been deferred to the next meeting.
The long-range plan survey responses have been distributed, returned and tabulated. Richard Marshall reported that 64 surveys were completed. Richard will provide the breakdown and comments to the board in a separate email for review.
No other business or announcements were brought forth for discussion.
The next Trustee meeting has been scheduled for Monday, August 2, 2021, at 5:45 p.m. An emergency meeting will be held on Monday, July 26, 2021, at 5:45 p.m.
Beth Lorenz put forth a motion to adjourn the meeting at 6:54 p.m. Brian Doerpholz seconded, and all Trustees approved the motion to adjourn.
Respectfully submitted,
Beth Lorenz
Vice Chair and Acting Secretary