— Trustee Minutes – October 2, 2023

Fitzwilliam Town Library Board of Trustees

Meeting Minutes for October 2, 2023

Present: Robin Marra (Chair), Carole Beckwith, Richard Marshall, Nancy Fey-Yensan, Brian Doerpholz (alternate), and Director Kate Thomas

  1. Call to Order 

5:30 pm, quorum present

  • Approval of minutes of the September 11, 2023 meeting

 Motion to approve, Carole/seconded, Richard/Unanimous in affirmative

  • Approval of the manifest

Approved, unanimous

  • Chair’s Report

Sent with agenda and meeting materials

  • Library Director’s Report
  • Director on vacation from 10/04 to 10/19
  • Programming – Circulation up 5% from last year at this time
  • Building – Engineering firm wants to look at floorboards/subfloor upstairs; may need to revise original proposed scope of work to include more than assessment for book storage; bathroom sink is still a problem; still working on lighting improvements for library interior
  • Staff – Cindi and Kate will interview a new candidate for the part time position on 10/03
  • Events (new) – story time for K-2
  • Old Business
  • Review/revision of Collection Development policy (postponed from September meeting); with edits can significantly reduce length; discussion of what to maintain and revise ensued; motion to proceed with changes, Brian/Nan/Unanimous in affirmative
  • Review/revision of Volunteer policy; review of provenance; link to NH State Library Policy; Motion to approve changes as amended, Richard/ seconded, Brian/Unanimous in affirmative
  • New Business
  • Recreation request for approval by the Town for a “Little Free Library” (idea floated by a member of the Friends to the Rec Department); will need further discussion about an appropriate location; the selectmen would like more information about the concept and related details; Trustees don’t need to take a formal position on this item (as it will not be the responsibility of the Town Library)
  • Proposed Policy Review Cycle (2023-26); some (6) could be on annual review (those that directly affect the public, in particular); 6 biennially reviewed; 6 reviewed every three years; Motion to accept Carole/seconded, Brian/Unanimous in affirmative
  • Ongoing Business (e.g., Friends of the Library; Buildings & Grounds) and/or announcements

No new information

  • Setting date/time for next meeting – Next Trustee meeting (November 06 @ 5:30 pm) will be focused on the budget (Nov. 16th first meeting of the Town Budget Committee/Board of Selectmen)
  1. Adjournment @ 6:24 pm – Motion to adjourn, Brian/seconded, Carole/Unanimous in affirmative